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Vendor Eligibility

The following is a guideline for products accepted to the Cocoa Village Art & Craft Fairs:

  • All work must be original and handcrafted by the artist/crafter/vendor. Commercial, buy/sell, or retail mass-marketed merchandise not created by the exhibitor is not permitted. 
  • Art (especially jewelry) must be significantly handmade and go beyond simple assembly of readily available/pre-made components.
  • Products must be original and not assembled from kits, including licensed logos or mass-produced patterns.
  • Artificial Intelligence (AI) generated designs are not permitted.
  • Political statements in image or text, profanity, or explicit images are not permitted.
  • CBD / Hemp oils are not permitted unless as a minor ingredient within handmade soaps, lotions, etc.
  • Products made with 3D Printers, Cricut machines, or similar machines are not accepted unless the design is an original design.
  • The exhibitor guarantees the accuracy and authenticity of the handmade product(s) submitted. 
  • Only approved items within your application can be offered for sale.

 

Vendor At-Will Relationship

All Vendors are in an “at-will” relationship with Historic Cocoa Village Main Street events. This means that the Vendor relationship can be terminated at any time, for any reason, with or without cause or reason, by HCVMS.

 

Application Process

All vendors, new and returning, are required to submit an application for jury each calendar year.  There is a nonrefundable, non-transferable jury fee of $25 that is required for your application to be considered.  PLEASE ONLY SUBMIT AN APPLICATION ONCE PER YEAR.

  • Applications for 2024 are open now and may be submitted at any time.
  • The first round of jurying will take place at the beginning of January.  After this, applicants will receive their approval status within 2-3 weeks.
  • Applications must be submitted at least 6 weeks prior to the fair of interest.
  • Applications that do not have all the required information, including photos of the items and maker’s process, are incomplete and will not be considered.
  • If you are unable to complete the form or submit payment online, please call our office at 321-631-9075.

 

Jury

All applications will be reviewed by a jury of local experts in various fine art and craft mediums, along with HCVMS staff.  The jury will approve or deny applications based on the vendor guidelines while also considering the number of applications and limited space.  HCVMS reserves the right to approve or deny any vendor on any basis.  Review of your application may take up to 3 weeks.  Approval status will be emailed to all applicants once reviewed.

 

Booth Fee / Registration

If approved for the 2024 fairs, vendors will receive a link via email to pay for their booth space.

  • Sent directly to approved vendors 2 months before each fair.
  • If you apply later in the application window, you will receive this link upon application approval.
  • You will have the option to either submit a deposit ($50 per booth) or pay in full ($225 per booth).
  • Electricity is available in limited areas (reserve early) at $50 per vendor. Please note power is limited to a 12 amp service.
  • Deposits are nonrefundable.  If you are canceling your participation and have already paid in full, you may request a refund minus the deposit up to 2 weeks (14 days) prior to the fair.
  • Deposits due: 5 weeks before the fair.
  • Final payment due: 2 weeks (14 days) before the fair.

Booth Preferences

  • Booth preferences are not guaranteed.
  • If you would like to update your booth preference, email eventcoordinator@visitcocoavillage.com
  • Priority is given to those who submit a deposit first, but final booth placements are decided by HCVMS staff.

 

Event Cancelation

Be prepared for sun, rain, or wind. No refunds or rain dates are given for bad weather with the following exception: if the Fall Art & Craft Fair must be canceled due to an approaching hurricane, The Fall Fair will be postponed. The makeup date shall be no less than ten (10) and no more than 21 days following the originally scheduled date for the event. The postponement and the makeup date shall be announced electronically to all participants as soon as practical. 

 

General Info

  • Event organizers determine booth location assignments. Booth Spaces are subject to change up to and including the Saturday of the event. There will be no refunds for booth space changes.
  • Each Vendor is responsible for their display materials. All displays must be in good taste, in the opinion of event hosts. 
  • Amplified music or sound of any kind is not permitted over 80 decibels and is discouraged if it does not pertain to the exhibitor’s art or craft. 
  • No banners, flags, bandit signs, or any signage not affixed to your tent will be permitted. All signage must stay within your 10×10 space.
  • HCVMS reserves the right to reject unsuitable work, displays, or signage without refund and require immediate removal. 
  • HCVMS is not responsible for damage, loss, or storage.

 

Set-up and Breakdown

Setup begins at 6:00am on Saturday morning. Booth spaces are 10ft by 10ft. A few locations are slightly uneven to allow for the natural layout of the streets. 

 

Check-in

Saturday | 6:30 AM – 9:30 AM

Porcher House

434 Delannoy Avenue

Cocoa, FL 32922

  • All vendors must check in before 9:30 AM.
  • All booth displays must be set up by 9:30 AM.
  • All vendors must keep booth displays in place until the end of the event.
  • NO FRIDAY NIGHT SET-UP IS PERMITTED.

Breakdown

  • Vendors are required to stop selling to customers at 4:00 PM, Sunday.
  • Booth breakdown is between 4:00 – 5:00 PM, Sunday.
  • Vehicle loading does not start until 5:00 PM, Sunday.
  • Vendors will not be allowed to bring their vehicles to their booths until 5:00 PM for safety purposes(STRICTLY ENFORCED). 
  • THE STREETS WILL REMAIN CLOSED until 6:00 PM, Sunday .
  •  A valid event vehicle pass is required for admission, Sunday after 5:00 PM.

Overnight security will be present on Saturday. Vendors are encouraged to take the appropriate steps to secure their valuables overnight and at all times.

Awards

$4,050.00 in prize money will be awarded to our fine art/craft winners for the Spring event ONLY! Judging for cash prizes takes place on Saturday. Artist Awards are determined by professional art jurors. Creative excellence is the criteria for selecting the awards. Awards will be presented Saturday afternoon with prize money delivered at the close of the show. Prize awards are as follows:

  • Best in Show
  • 2 Dimension
  • 3 Dimension
  • Jewelry
  • Mixed Media

Sales Tax

Exhibitors are responsible for collecting and remitting 6% of Florida sales tax. If you need a sales tax form, please inquire at check-in.

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