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Vendor Information

Vendor Map:

Interactive Map - Coming Soon
  • Desktop/Computer Viewing:  Click the magnifying glass icon at the top to search for the name of your business. Click the name of your business to see your booth number and location on the map.
  • Mobile Device Viewing: Must download the Google Maps App.  Tap the white bar at the bottom of the screen. Click the magnifying glass icon at the top to search for your business name. Click your business name to see your booth number and location on the map.
List View - Coming Soon

 

Setup Instructions

Saturday Morning

  • Setup begins at 6am.
  • Drive to your spot, quickly unload, go park in a lot, then return to set up.
  • Obey all one-way roads to avoid pile-ups and keep traffic moving.
  • If you have a huge trailer, consider arriving early.
  • Sometime between 6:30 and 9:30am, walk to the Porcher House to check-in. Checking in is REQUIRED.
  • The roads will close at 9:30. Your car must be parked at a lot by then.
  • The fair begins at 10am.
  • We will have free coffee and pastries at check-in.

 

YOU MUST PROPERLY WEIGH DOWN YOUR TENT!

If you do not have proper weights on your tent, you may be asked to leave. This is to protect other vendors, attendees, and their property. It is especially important for overnight when you cannot watch or catch the tent if the winds are strong.

160lbs is recommended for a 10×10 canopy tent (40-50lbs per tent leg). Gallon jugs filled with water are not adequate. Tying your tent to your display tables is not adequate.

Here are some recommended options below:

Tent Weights
Tent Weights 2
Tent Weights 3

 

Parking

All the spaces below are FREE public parking.

Free RV Parking is available along John Garren Lane.

Interactive Parking Map

 

During the Day

  • The BACK DOOR of the Porcher House will remain unlocked.
  • Indoor restrooms for vendors only.
  • Enjoy the A/C & refill your water bottle.
  • Be mindful and do not block the sidewalks or accesses to the small businesses behind you.

Saturday Evening

  • Stop selling at 5PM
  • SECURE YOUR TENT: weight it down, put up the rain guards, and do not leave any valuables overnight.
  • Cocoa Police Department will be present for overnight security, but you must take the proper precautions to secure valuables at all times.
  • The streets remain closed to vehicles, but foot traffic in The Village is not prohibited.

Sunday Morning

  • The fair begins at 10AM
  • If you need to drive to your spot, arrive early and obey one-way streets
  • All cars must be off the roads by 9:30AM

Sunday Afternoon

  • Stop selling at 4:00pm.
  • DO NOT bring your car into the fair area until 5pm! Although mildly inconvenient, we must give enough time for visitors to leave before driving cars through the fairgrounds. Use this hour window of time to pack up your booth space. At 5:00pm you may bring in your car.
  • The streets will open for public access at 6PM

 

General Guidelines:

  • YOU MUST PROPERLY WEIGHT YOUR TENT!
  • Amplified music or sound of any kind is not permitted.
  • Spaces are generally 10’ by 10’. A few locations are slightly uneven to allow for the natural layout of the streets.
  • Do not block sidewalks or storefronts with your booth, supplies, etc.
  • Banners, flags, bandit signs, or any signage not affixed to your tent is not permitted. All signage must stay within your 10×10 space.
  • HCVMS reserves the right to reject unsuitable work, displays, or signage without refund and require immediate removal.
  • HCVMS is not responsible for damage, loss, or storage.
  • If you have paid for electricity, please bring an extension cord and a protective cover, such as a rug or mat, to ensure that your power supply is both accessible and protected from damage.

 

Field Traffic Flow:

If your booth is located in the field, please note the one-way flow of traffic shown below, as well as how to access the designated parking areas.

 

How to access more parking, considering one-way streets and fair area:

 

Spring Fine Art & Craft Competition:

March Fair ONLY

At the Spring Fine Art & Craft Fair we incorporate a Fine Art & Craft competition.  All vendors are sorted into one of three categories: Fine Artists, Fine Crafters, or Contemporary Artisans (specific mediums within the broader vendor category is declared on the event application).  All vendors are eligible to win awards and prize money.

Artist’s Responsibilities for Being in the Competition:

  • All vendors must check in on Saturday morning to be considered for awards and prize money.
  • At check-in, you will be given a vendor tag that has your business name and vendor category on it (either Fine Art, Fine Craft, or Contemporary Artisan) and a zip tie.
  • This vendor tag MUST be displayed clearly on the front of your tent on either corner.
  • Your entire body of work will be looked at by the judges, but you will have the opportunity to put forth one piece to be especially considered for a specific award.
  • You must be able to explain your work to the judges and show them the piece you want especially considered.

 

About the Judges:

A panel of 4-5 judges will be scoring all vendors.  Included on this panel is a professional painter, watercolor artist, sculptor/potter, jeweler, and woodworker.  Judge’s bios will be shared on our Facebook pages in the coming weeks.

 

How the Judging Will Work:

  • Begins at 11:00AM Saturday with a full walk-through of all booths
  • Judges will then visit each vendor for a more thorough look at the overall body of work and the particular piece submitted for special consideration.
  • Judges will be scoring each vendor on a set scale, with points given to overall composition and design, technique and craftsmanship, originality/uniqueness, professional presentation, and overall body of work / booth setup.
  • The judging is estimated to take about 3 hours.

 

Award Categories:

General Awards: All Vendors Considered

  • Best In Show ($1,000 + free booth)
  • Most Innovative Use of Materials: creative repurposing or medium blending ($275)
  • Best Booth Design: creative display, immersive experience, thoughtful design & layout ($275)
  • Best Interactive Experience: live demos, audience engagement, hands-on elements ($275)

 

Fine Art Awards: Only Fine Artists Considered

  • Best Fine Art ($500 + free booth)
  • Best 2D ($275)
  • Best Sculpture & 3D artwork ($275)
  • Best Digital & Photography ($275)
  • Best Printmaking: screenprinting & other printmaking ($275)

 

Fine Craft Awards: Only Fine Crafters Considered

  • Best Fine Craft ($500 + free booth)
  • Best Functional Item: anything to be used – knives, bowls, cutting boards ($275)
  • Best Wearable Item: belts, purses, anything to wear on your body ($275)
  • Best Jewelry Design: emphasis on creative design – technique also weighted ($275)
  • Best Decorative Craft: seashell art, windchimes, macrame, etc ($275)

 

Contemporary Artisan Awards: Only Contemporary Artisans Considered

  • Best Contemporary Artisan ($500 + free booth)
  • Best Edible Craft ($275)

 

Winners:

  • When the judges have concluded their scoring, the points will be totaled and the vendor with the most points for each given award category will win.
  • Ribbons and prize money (in the form of checks made out to the name we have on file) will be distributed Sunday morning.
  • If you can, hold on to the piece you have submitted for special consideration so we can photograph the winners.

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